Summary index and sorting order display profiles

Lists of terms and term entries for a given language can be presented in summarized forms such as 1 line per term.

Both summarized forms and the long non-summarized term entries can be sorted in various ways.

You can download a test term collection "" to try the steps in this tutorial.

Preconditions: You have navigated from the Club Cycom "Welcome" screen to the top level screen of the "Term entry display" tool. You have opened an existing term collection which contains many terms in many languages . The term entry identifiers and terms are visible in the top level term entry display screen.

  1. The default profile display summarization and sorting options are "none". Your screen should look as shown below.

  2. Note that there is no particular order (neither by entry number nor term designation). We can impose an alphabetic term ordering. Press the "Profile" button. This will bring up the profile editor screen. Choose "Alphabetic (term order)" as the value of the combo box labelled "Primary sort". Your screen now looks as shown below.

  3. Press the "OK" button. This will return you to the top level term entry display screen where you will now see similar information to before but ordered alphabetically by term. Since some term entries have more than one term, you will see the extra terms at the correct place alphabetically but with a cross-reference back to the most preferred term (or entry term). Your screen will look as shown below.

  4. Many more terms per screen can be displayed by using an index. Press the "Profile" button. This will bring up the profile editor screen. Choose "Alphabetical index (term order)" as the value for the combo box labelled "Summarization". Your screen will now look as shown below.

  5. Press the "OK" button. This will return you to the top level term entry display screen which will now look as shown below.

  6. The compact index listing shows many terms, each of which is a hyperlink to a single full term entry. You can follow the hyperlink by clicking the left-most mouse button. This will being up a term entry display screen but will also remember where you were when you clicked. After the click on the text "screen", your screen will look as shown below.

  7. Press the "Back track" button to return to your memorised place in the index listing.

  8. There are other sort orders and summary indexes. The "Recently modified" sort order helps you to keep recent term entries at the top of the list. The sort order and summary choices labeled "Systematic" is useful when you do not want the synonyms or multiword term components bulking out your index or when the term entry record numbers are very small or end in the form of numbers separated by periods (e.g e4567890.3.1.1). In this last case the multi-level dotted notation indicates some kind of hierarchy of the concepts represented by the entries. Such a numbering order will be respected by the "Systematic" order. The last number of such a hierachy serves little purpose and so the "Mixed" ordering respects the systematic ordering up to the last number component and then switches to alphabetic order. Any really large numbers are clearly for ensuring uniqueness and so do not affect the systematic ordering when periods are detected. The screen below illustrates a systematic index.

Congratulations! You have presented your term entry collection in various sort orders and various compact indexes. You learned that you could hyperlink from an index to a full entry and back track later. You learned how not to lose recently modified term entries in the forest of old entries.

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