Adding another language set to an existing term entry

A single term entry represents everything about a single concept. This includes all descriptions and terms for the concept in any or every language. The terms and descriptions in a given language for single concept are grouped into a single "language set".

The concept oriented structure is that a term entry has many language sets and each language set contains many terms and descriptions for the single language and single concept. This concept based structure may not be familiar to you.

Paper dictionaries have a language as the top level grouping element, followed by terms, followed by concepts (where the term has many meanings). Club Cycom software can simulate the display of the dictionary term ordering and simulate restricted language groups but the real data grouping remains concept oriented and multi-lingual with unambiguous terms.

Preconditions: You have navigated from the Club Cycom "Welcome" screen to the top level screen of the "Term entry display" tool. You have either created a term entry with term, or you have opened an existing term collection. The term entry identifiers and terms are visible in the top level term entry display screen.

  1. Use the mouse to point the screen pointer at the center of the number or text that is the term entry identifier or record number (not the terms) and press the right-most mouse button. You should see a context sensitive menu popup as shown below. If your menu doesn't contain the options you expect, you may have missed the identifier when pointing with the mouse. Try again. Each pop-up menu is context sensitive which means that the menu options vary according to the object under the screen pointer at the time of the right-click.

  2. Choose the "Edit term entry (...) menu option. This will bring up the term entry editor. Check that the "Language sets" combo box does not already contain the language you are about to add and then type in the 2 letter ISO 639 language code for the language that you wish to add (say "es" for Spanish). Your screen with then look as shown below.

  3. Press the "Create" button which is to the right of the "Language sets" label. This will bring up the language set editor screen for the spanish language (which has no terms or descriptions as yet). Your screen will look as shown below.

  4. Press the "Create" button associated with the "Terms" panel. This will bring up the term editor screen. Select the "Main" tab and type in the spanish term ("ratón") and give it a term type of "entry term". Your screen will look as shown below.

  5. Select the "Descriptions" tab and choose "sample sentence containing the term" as the value of the combo box "Type of description to create". Your screen will now look as shown below.

  6. Press the "Create" button. This will bring up the sample sentence text description editor screen. Type in the sample sentence. Your screen will now look as shown below.

  7. Press the "Citation editor" button. This will bring up the citation selector screen. It so happens that the particular book that contains this sentence is already listed in the list of citations because it has already been used as the source for previous sample sentences. Select this citation from the list by clicking with the left mouse button. We only need to make minor modifications to the citation to make it accurate for the current sentence however we don't want to disturb the citation as used for other existing citations. We therefore want to make a copy or clone of the citation before changing it. Your screen currently should look as shown below.

  8. Press the "Create clone" button. This will bring up a citation editor editing a clone of the original citation. You must type in a new unique identifier and modify other fields as needed (in this case the page numbers were the same but in the spanish section of the book). Your screen will then look as shown below.

  9. Press the "Commit changes and close" button. This will return you to the citation selector screen which will now contain your new citation (highlighted) and your screen will look as shown below.

  10. Press the "Use selected citation" button. This will return you to the sample sentence editor where you will see your new citation identifier listed as the source as shown below.

  11. Press the "Commit changes and close" button. This will return you to the term editor screen where you will now see your sample sentence listed in the list of text descriptions as shown below.

  12. Press the "Commit changes and close" button. This will return you to the spanish language set editor where you will see your term listed as shown below.

  13. Press the "Commit changes and close" button. This will return you to the term entry editor where you see that the "es" language is now included in the list of choices of the combo box labeled "Language sets". Your screen will look as shown below.

  14. Press the "Commit changes and close" button. This will return you to the top level term entry display screen where you will be disappointed that you cannot see your new spanish term! (because the profile has specified monolingual english display). At the moment your screen will look as shown below.

  15. Press the "Profile" button. This will bring up the profile editor screen. Choose "Bilingual ..." from the combo box labeled "Display format" and type in "es" in the editable combo box labeled "Second language". Your screen will look as shown below.

  16. Press the "OK" button. This will return you to the top level term entry display screen which will now show both the english and spanish language sets of the term entry as shown below.

Congratulations! You have added another language set to an existing term entry.

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